Understanding Conveyance Deeds: Their Significance in Property Transactions

conveyance deed


In the world of real estate transactions, the conveyance deed stands as a cornerstone document, essential for the transfer of property rights. It’s not just a piece of paper but a legal foundation that upholds the principles of property ownership and transfer. Whether you are buying, selling, or simply interested in real estate, understanding the nuances of conveyance deeds is vital.

Conveyance Deed Explained

A conveyance deed is a legal instrument designed for the transfer of property from one party to another. It encompasses various forms of property transfers, including sales, gifts, leases, and mortgages. 

Essentially, it’s a testament to the change in property ownership, ensuring that the transaction adheres to legal standards. The deed serves as a definitive proof of ownership, detailing the rights and responsibilities involved in the transfer. In any legal dispute involving property, this document becomes a primary source of evidence and clarity.

The Role and Importance of Conveyance Deeds

The importance of a conveyance deed in property transactions cannot be overstated. It acts as concrete evidence in legal disputes involving property, providing a clear record of the transaction and the terms agreed upon. As an unequivocal statement of property ownership, it spells out the rights and responsibilities that accompany such ownership. 

When one owns property, a conveyance deed is a crucial document that one needs:

Functions as proof: The conveyance deed serves as evidence in the event of a legal dispute. It will assist in quickly resolving the problem.

Evidence of ownership: An ownership transfer deed serves as evidence of ownership. It makes reference to the property ownership right. 

Legally transfer property rights: You can easily give someone else ownership of your property by using a conveyance deed.

Furthermore, it ensures that all rights and titles are transferred legally and in compliance with the law, making the process transparent and binding.

Conveyance Deed Types

The various types of conveyance deeds are as follows: 

Freehold Property Conveyance Deed: This type of deed is made for a property that has been converted by an authority into a freehold property. 

Leasehold Property Conveyance Deed: This type of deed transfers ownership of property under a lease. A property that is leasehold allows its owner to do anything inside its walls but is restricted from doing anything outside of them.  

Mortgage Property Conveyance Deed: This type of deed pertains to the property that is mortgaged.


Differentiating Between Conveyance and Sale Deeds

Often, there’s a confusion between conveyance deeds and sale deeds. While similar, they serve different purposes. A sale deed is specifically used for the sale of property, signifying the actual transfer of property rights from the seller to the buyer. In contrast, a conveyance deed covers a broader range of property transfers. 

Every sale deed is a conveyance deed, but not every conveyance deed is a sale deed. This distinction is crucial in legal and transactional contexts, as it affects the rights and obligations of the parties involved.


The Composition of a Conveyance Deed

A conveyance deed comprises several key elements to be complete and legally binding. These include clearly defined property boundaries, a comprehensive title chain leading to the current seller, and detailed conditions under which the property is transferred. It must also include the signatures of both parties, signifying their mutual agreement to the terms. 

Any relevant power of attorney and additional terms and conditions specific to the property transaction must also be included. These elements ensure that the deed is comprehensive and leaves no room for ambiguity.

List of the documents required for Conveyance Deed –

  • Registered Agreement for sale of property with the seller
  • Mutation entries/ Property card
  • Location plan and survey plan from the revenue department
  • Layout plot plan and structure plan approved by the appropriate authority
  • Certificates such as Commencement Certificate, Completion Certificate, Occupancy Certificate (exempted if not available), architect certificate
  • An entire list of owners
  • Stamp duty payment receipt
  • If the seller executes the deal, power of attorney or development agreement is required
  • Draft conveyance deed
  • Importance of conveyance deed
  • In case of any dispute, conveyance deed serves as an evidence
  • It certifies that the property is free from disputes
  • Acts as proof of land ownership
  • Legally transfers the property rights to the buyer

Preparing and Executing a Conveyance Deed

Executing a conveyance deed requires due diligence. Before the deed is signed, it is crucial to ensure that the property is free from legal encumbrances and any existing mortgages are cleared. 

The deed should specify the exact date on which the property will be transferred and include all necessary documents for registration within the stipulated timeframe. This process not only legalizes the transfer but also provides clarity and security for both parties involved.

How would you handle a lost conveyance deed?

In the event that negligence results in the loss of the conveyance deed, you must take the following actions:

  1. It is necessary to file a First Information Report (FIR) with the police.
  2. A newspaper ad concerning the loss of the conveyance deed may appear.
  3. Get an affidavit completed and notarized. All of the property details and the FIR should be included in an affidavit. 
  4. A certified copy of the deed is also available from the sub-registrar’s office. Nevertheless, in order to obtain this document, there will be fees.

Important Reminders for Conveyance Deeds –

  • A conveyance deed can be a sale deed, but not the other way around.
  • Conveyance deeds are executed on non-judicial stamp paper and are governed by the Registrations Act.
  • Once both parties sign a conveyance deed, it must be registered with the sub-registrar.
  • A conveyance deed needs to be signed by two witnesses minimum.



In summary, conveyance deeds play an indispensable role in property transactions. They are not merely legal formalities but vital documents that ensure the legality and legitimacy of property transfers. A thorough understanding of conveyance deeds, their types, and the procedures involved in their execution is key for anyone involved in real estate transactions. 

By demystifying the concept and processes associated with conveyance deeds, this guide aims to provide readers with the knowledge and confidence to navigate the complex world of real estate transactions effectively.

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